TERMS AND CONDITIONS
Exhibitor Terms & Conditions
By using this website or purchasing products or services from Keys to the Spirit World LLC (the promoter), you agree to these terms and conditions. Please make sure you read this section carefully and understand the terms and conditions outlined herein.
Vendor Space
Set Up and Show Times: Set-up times vary by expo and will be sent in your confirmation email. Public hours vary by expo and will be sent in your confirmation email.
NO early teardown is allowed. Tear-down begins at the close of the expo on Sunday; early move-out may result in expulsion from future expos.
All products, equipment, or services to be sold, offered, or marketed in any way during the expo must include clear pricing.
Designated Reader booths may not sell products.
No booth may have more than one reader at a time.
No food or food samples shall be given away or sold unless approved by the Promoter.
Promoter will provide a booth space, sized according to your purchase. Booth may include an uncovered banquet table and chairs for a Vendor booth, and chairs, but no tables for Reader booths.
You can request a location for your booth however, we will assign booth spaces prior to the event to ensure a proper flow and enhanced customer experience.
Security and Risk of Loss: Although Promoter will provide basic security during the event, the Promoter is not liable for lost, damaged, or stolen goods equipment, or personal property. While the event room is closed to the public at night, Exhibitors are advised to take any valuable products home between event days and to carry their own property and casualty insurance to cover losses of any kind.
Exhibitor’s Financial Responsibility: The Exhibitor is financially responsible for any damage caused to booths, decorations, Venue property, and any injuries and damages to third persons or their property that are caused by or originate in the exhibitor’s booth or through the exhibitor’s action. Third persons include, but are not limited to, business guests, invitees, others in attendance at the Expo, other exhibitors, show staff, and any other persons at the Expo. Exhibitor shall protect Promoter from all such claims, defend the Promoter from such claims, and hold the Promoter harmless from all such claims and the expenses thereof, including the costs and attorney fees incurred in defending such claims, and shall pay all such claims for which any legal liability is established.
Exhibitors will comply with all the Promoter show rules when and where they apply, and shall, confine exhibitor’s activities including sound and odors to exhibitor’s booth and the booths immediate surroundings.
Smoking is not permitted in the Venue or the Expo Hall, nor is the burning of candles, incense, sage, or any other material.
Exhibitor will abide by all Federal, State, and City laws pertaining to fire, safety, and behavior. (All booth materials and covers must be flame retardant). Exhibitors are responsible for meeting all City/State taxation, resale, licensing, and Health Department requirements.
Exhibitors agree to conduct themselves in a respectful, cooperative manner appropriate to the integrity of the attendees, fellow exhibitors, and show management staff.
Risk of Loss for Unavoidable Cancellation or Termination: Exhibitors bear the risk of loss through show cancellation or termination for which the Promoter bears no responsibility. In the event that any outside force, beyond the Promoters control, cancels the Expo or prevents it from taking place or continuing, such as, but not limited to, acts of God, acts of civil disobedience or terrorism, acts of war or work stoppage, the Promoter reserves the right to retain payments made by the Exhibitors to defray all Promoter’s expenses and losses.
Any booth fee not paid in full at least 15 days before the show begins will require payment in full and result in the collection of an additional late fee of $50 before set up will be allowed. Partial prepayment fees shall be forfeited as liquidated damages if the full payment of fees is not made by the show time set up, as exact damages may be hard or impossible to calculate.
Exhibitors will have personnel in the booth throughout the expo hours. No early teardown will take place.
Any decisions concerning the operation of the Expo, conduct at the booths and in the aisles, including but not limited to appropriateness of dress and behavior, not otherwise covered by these rules, are subject to the sole decision of the Promoter.
Exhibitors who may participate in any future show or other expo of the Promoter: Should you not have signed a subsequent contract for that Expo, you herewith agree to abide by and be bound by these rules, terms, and conditions in your participation in all future shows and Expos of this Promoter.
Violation of any of these terms and conditions or rules made by the Promoter in accordance with this contract may subject the Exhibitor to immediate expulsion from the Expo, and the Exhibitor’s property may immediately be removed at the Exhibitor’s expense, and the Exhibitor shall forfeit all payments made under the contract all at the sole and exclusive discretion of the sponsor and Exhibitor shall not be relieved of any other liabilities and responsibilities under the terms and conditions of the contract.
All booth sales are final, and no refunds will be given if the exhibitor cancels or if the expo is rescheduled, moved, or cancelled.
Speaker Presentations - The Speaker or Presenter agrees to the following:
The dates, time, and stage number of the Performance/Presentation will be assigned prior to the event.
The performer/Presenter will send out two email notices to their contact list informing them of their appearance.
Performer/Presenter agrees to participate in any media interviews the promoter may have organized before the festival. The promoter will provide adequate notice of such interviews.
Purchase of your Vendor or Reader booth will act as acceptance of these terms.